ProposalPilot AI drafts, personalizes, and sends client-ready proposals in minutes — so freelancers and agencies stop losing deals to slow replies and start closing more of them.
You spend entire afternoons formatting, rewriting, and chasing the right words — time that should go to billable client work, not unpaid admin.
The first quote in the inbox usually wins. When a proposal takes two days, the deal is already gone — and you never even know why.
Most platforms cover one slice — templates, or e-sign, or tracking. You stitch the rest together across docs, email, and chat. We don't.
Paste an email, RFP, or a few notes. ProposalPilot reads the scope and pulls out what matters.
A tailored proposal appears in seconds — pricing, scope, timeline, and your tone of voice baked in.
Tweak any line, drop in a template, and send a tracked link. Know the moment your client opens it.
Follow-ups, e-signature, and analytics in one place. The deal moves forward without you babysitting it.
Proposals sent
Faster response time
Freelancers & agencies
Average rating
Everything between "interested" and "signed" — no more bouncing between five tabs.
Context-aware proposals written in your voice, ready in under three minutes.
Reusable, on-brand blocks for scope, pricing, and terms you can drop in instantly.
Real-time alerts the second a client views, scrolls, or shares your proposal.
Legally binding sign-off built in — close the deal without a single attachment.
Gentle, timed nudges that keep deals warm so nothing slips through the cracks.
Two-way integration keeps your pipeline accurate without copy-pasting a thing.
Comment, assign, and co-edit proposals so the whole team ships as one.
Encrypted documents, access controls, and audit trails for sensitive deals.
We were the freelancers replying at midnight, watching faster competitors snap up clients we'd already half-won. The tools we tried each fixed one part and ignored the rest. So we built the one that connects the whole pre-sale — from first inquiry to signed contract — into a single calm workflow.
We replaced four tools and a spreadsheet. Now a proposal goes out before the coffee's cold — and we're winning the deals we used to lose.
— Anika Rao, Founder, Northbound Studio
"I used to block a half-day for every proposal. Now it's fifteen minutes and the writing is sharper than mine. I've taken on three new retainers since."
"The open-tracking alerts changed how we follow up. We reply the moment a client is looking — our close rate jumped from 22% to 38% in one quarter."
"As a two-person consultancy, we can't afford slow. ProposalPilot pulls scope from messy client emails and drafts something polished. It feels like a third teammate."
Per-seat plans billed monthly. Cancel anytime — no contracts, no surprises.
For freelancers and small agencies testing the waters.
For growing agencies and consultants closing real volume.
For larger teams needing collaboration and control.
Most users go from a client brief to a tracked, ready-to-send proposal in under three minutes. Paste your notes, review the AI draft, tweak the bits that matter, and send.
No. ProposalPilot learns your tone from your past proposals and saved templates, so every draft reads like you — just faster. You stay in full control of the final words.
Never. The Starter plan is genuinely free forever, and Pro comes with a 14-day trial that needs no card. Upgrade only when ProposalPilot is already winning you work.
Yes — on Pro and Agency plans you can comment, assign, and co-edit in real time. The Agency plan adds multi-user collaboration, CRM sync, and a dedicated account manager.
ProposalPilot syncs two-way with the major CRMs, so your pipeline stays accurate automatically. No more copy-pasting deal stages between tools.
Join thousands of freelancers and agencies closing more deals with less effort. Start free in under a minute.
Free forever plan · No credit card · Cancel anytime